Data protection

Name and contact of the responsible party under Article 4 para. 7 of GDPR

Prowital GmbH
Adam Witowski
In den Waldäckern 26
75417 Mühlacker – Germany

Phone: +49 7041/81515-3
Fax: +49 7041/81515-55
Email: info@prowital-gmbh.de

Security and protection of your personal data

We regard it as our overriding task to preserve the privacy of the personal data you have provided and to protect it from unauthorized access. Therefore, we act with the greatest possible care and apply state-of-the-art safety standards to guarantee maximum protection of your personal data.

As a company under private law we are subject to the stipulations of the European General Data Protection Regulation (GDPR) and the provisions of the German Federal Data Protection Act (BDSG). We have taken the technical and organizational steps necessary to ensure that data protection regulations will be complied with, not only by us but also by external third-party service providers working for us.

Definitions

Legislation requires that personal data must be processed lawfully, fairly and in a way that is comprehensible to the person concerned (“lawfulness, fairness, transparency”). In order to ensure this, we inform you about the individual definitions established under domestic law and which are also used in this privacy statement:

1. Personal data
“Personal data” shall mean any information relating to an identified or identifiable natural person
(hereinafter referred to as “data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

2. Processing of personal data
“Processing of personal data” shall mean any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organization, collating, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, blocking, deletion or destruction.

3. Restriction of processing
“Restriction of processing” means the marking of stored personal data with the aim of limiting their processing in the future.

4. Profiling
“Profiling” means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

5. Pseudonymisation
“Pseudonymisation” means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

6. Filing system
“Filing system” means any structured set of personal data which are accessible according to specific criteria, regardless of whether this set is maintained in an orderly manner centralized, decentralized or on a functional or geographical basis.

7. Controller
“Controller” or the party responsible for the processing means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

8. Processor
“Processor” means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

9. Recipient
“Recipient” means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, regardless of whether this is a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients. The processing of those data by those public authorities will be carried out in compliance with the applicable data protection rules according to the purposes of the processing.

10. Third party
“Third party” means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

11. Consent
“Consent” of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

Lawfulness of the processing

The processing of personal data is only lawful if there is a legal basis. According to Article 6 para. 1 lit. a – f of GDPR, a legal basis for the processing may be in particular:

a. The data subject has given consent to the processing of his or her personal data for one or more specific purposes;
b. processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;
c. processing is necessary for compliance with a legal obligation to which the controller is subject to;
d. processing is necessary in order to protect the vital interests of the data subject or of another natural person;
e. processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
f. processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.

Information about elevation of personal data

(1) In the following we inform about the elevation of personal data by using our website. Personal data are for example your name, address, email addresses, user behaviour.

(2) If you contact us via email or a contact form, we will save the data entered or disclosed (your email address, where necessary your name and telephone number) to answer your question. All incoming data in this context will be deleted by us if storing is no longer necessary or the processing will be restricted if there are any statutory retention obligations.

Elevation of personal data when visiting our website

If the website is being used for purely informational purposes, meaning that you do not register or transmit any other information to us, we only collect the personal data that your browser transmits to our server. If you would like to view our website, we collect the following data, which we require for technical reasons to be able to display our website to you and to guarantee its stability and security (the legal basis for this is Article 6 para. 1 sent. 1 lit. f of GDPR):

  • IP address
  • Date and time of the server request
  • Time zone difference from Greenwich Mean Time (GMT)
  • Content of request (specific page)
  • Access status/HTTP status code
  • Transmitted data volume
  • URL of the page from which you reached our website
  • The type and version of the browser you used
  • The type and version of the operating system you used
  • Language and version of the browser software you used

Use of cookies

(1) In addition to the data mentioned previously, cookies will be saved on your computer during use of our website. Cookies are small text files that are stored in a categorized form by the browser you use. The site that sets the cookie gets specific information from it. Cookies cannot run any programs or transfer viruses to your computer. They are used to make the internet presentation as a whole more user-friendly and more efficient.

(2) This website uses the following types of cookies, whose scope and function are explained below:

  • Transient cookies (see a.)
  • Persistent cookies (see b.).

a. Transient cookies are automatically deleted when you close the browser. In particular, this includes session cookies. These cookies store a so-called Session ID, which allows the various requests your browser makes to be assigned to the joint session. This allows your computer to be recognized again when you return to our website. Session cookies are deleted when you log out or close the browser.

b) Persistent cookies are automatically deleted after a specified period, which can vary from one cookie to another. You can delete the cookies at any time in your browser’s security settings.

c) You can configure your browser settings according to your own preferences and, for example, refuse to accept third-party cookies or all cookies. So-called “Third party cookies” are cookies that were set by a third party and therefore not by the actual website which is currently in use. We point out to you that a deactivation of cookies may prevent you from being able to use all the functions of this website.

Further functions and offers of our website

(1) In addition to the above-described informative use of our website, we offer various services that you can use if you are interested. For this purpose, it is usually necessary to provide further personal data. We need this data to provide the respective service. The principles for the processing of data set out in the previous paragraphs apply.

(2) We partly use carefully selected and commissioned external service providers to process this data. These service providers are bound by our instructions and are regularly monitored by us.

(3) Furthermore, we can pass on your personal data to third parties during sales actions, lotteries, contract conclusions and similar services that we offer together with partners. You can receive further detailed information if you provide your personal data or from the subsequent descriptions of the individual offer.

(4) Insofar as our service providers or partners are based in a country outside of the European Economic Area (EEA), we will let you have more information about the consequences of this circumstance in the subsequent descriptions of the individual offer.

Children

Our offers are basically targeted at adults. Persons below the age of 18 should not transmit personal data to us without the consent of their parents or legal guardians.

Rights of the data subject

(1) Revocation of consent
Where the processing of personal data is based on giving consent, you have the right to revoke your consent at any time. The revocation of consent does not affect the legality of processing carried out between the giving of consent and revocation.

You can contact us at any time to exercise your right of revocation.

(2) Right to confirmation
You have the right to obtain confirmation from the controller as to whether we are processing personal data concerning you. You can request confirmation at any time using the contact details above.

(3) Right of access
If personal data are processed, you can request information about these personal data and about the following information at any time:

a. the purposes of the processing;
b. the categories of personal data concerned;
c. the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations;
d. where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
e. the existence of the right to request from the controller rectification or deletion of personal data concerning the data subject or restriction of processing or to object to such processing;
f. the right to lodge a complaint with a supervisory authority;
g. where the personal data are not collected from the data subject, any available information as to their source;
h. the existence of automated decision-making, including profiling, referred to in Article 22 para. 1 and 4 of GDPR and, at least in those cases, meaningful information about the logic involved as well as the significance and the envisaged consequences of such processing for the data subject.

Where personal data are transferred to a third country or to an international organization, you have the right to be informed of the appropriate safeguards pursuant to Article 46 of GDPR relating to the transfer. We shall provide a copy of the personal data undergoing processing. For any further copies requested by you, we may charge a reasonable fee based on administrative costs. Where you make the request by electronic means, and unless otherwise requested by you, the information shall be provided in a commonly used electronic form. The right to obtain a copy referred to in paragraph 3 must not adversely affect the rights and freedoms of others.

(4) Right of rectification
You have the right to obtain from us the rectification of inaccurate personal data concerning yourself without undue delay. Taking into account the purposes of the processing, you have the right to demand completion of incomplete personal data, if necessary by means of providing a supplementary statement.

(5) Right of deletion (“right to be forgotten”)
You have the right to demand from the controller the immediate deletion of personal data concerning yourself and we shall have the obligation to delete personal data without undue delay where one of the following reasons applies:

a. The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
b. The data subject withdraws consent on which the processing is based according to Article 6 para. 1 lit. a or Article 9 para. 2 lit. a of GDPR, and there is no other legal basis for the processing.
c. The data subject objects to the processing pursuant to Article 21 papa. 1 of GDPR and there are no overriding legitimate reasons for the processing, or the data subject objects to the processing pursuant to Article 21 para. 2 of GDPR.
d. The personal data have been unlawfully processed.
e. The personal data have to be deleted for compliance with a legal obligation in Union or Member State law to which the controller is subject to.
f. The personal data have been collected in relation to the offer of information society services referred to in Article 8 para. 1 of GDPR.

Where the controller has made the personal data public and is obliged to delete those data pursuant to paragraph 1, the controller, taking into account the available technology and the costs of implementation, shall take reasonable steps, including technical measures, to inform controllers who are processing the personal data that a data subject has requested them to delete any links to or copies or replications of those personal data.

The right of deletion (“right to be forgotten”) shall not apply to the extent that processing is necessary:

  • for exercising the right of freedom of expression and information;
  • for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject to or for the performance of a task carried out in the public interest or in the exercise of official authority delegated to the controller;
  • for reasons of public interest in the area of public health in accordance with Article 9 para. 2 lit. h and i as well as Article 9 para. 3 of GDPR;
  • for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89 para. 1 of GDPR, as far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
  • for the establishment, exercise or defence of legal claims.

(6) Right to restriction of processing
You have the right to request the restriction of processing of your personal data from us where one of the following prerequisites applies:

a. the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data;
b. the processing is unlawful and the data subject opposes the deletion of the personal data and requests the restriction of their use instead;
c. the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defense of legal claims; or
d. the data subject has objected to processing pursuant to Article 21 para.1 of GDPR, pending the verification whether the legitimate reasons of the controller override those of the data subject.

Where processing has been restricted pursuant to the aforementioned requirements, such personal data shall, with the exception of storage, only be processed with the data subject’s consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

In order to exercise the right to restriction of processing, the data subject may contact us at any time using the contact details provided above.

(7) Right to data portability
You have the right to receive the personal data concerning yourself and which you have provided to us in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where:

a. the processing is based on consent pursuant to Article 6 para. 1 lit. a or Article 9 para. 2 lit. a or on a contract pursuant to Article 6 para. 1 lit. b of GDPR; and

b. the processing is carried out by automated means.

In exercising your right to data portability subject to paragraph 1, you have the right to have the personal data transmitted directly from one controller to another, where technically feasible. The exercise of the right to data portability shall be without prejudice to the right of deletion (“right to be forgotten”). That right shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority delegated to the controller.

(8) Right to object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning yourself, which is based on Article 6 para. 1 lit. e and f of GDPR; this applies also to profiling based on those provisions. The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate reasons for the processing, which override the interests, rights and freedoms of the data subject, or processing serves the establishment, exercise or defense of legal claims.

Where personal data are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning yourself for such marketing, which includes profiling to the extent that it is related to such direct marketing. Where you object to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

Where personal data are processed for scientific or historical research purposes or statistical purposes pursuant to Article 89 para. 1, you, on grounds relating to your particular situation, have the right to object to processing of personal data concerning yourself, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

You can exercise your right to object at any time by contacting the relevant controller.

(9) Automated individual decision-making, including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning yourself or similarly significantly affects you. This shall not apply if the decision:

a. is necessary for entering into, or performance of, a contract between the data subject and a data controller;

b. is authorised by Union or Member State law to which the controller is subject to and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests; or

c. is based on the data subject’s explicit consent.

The data controller implements suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, which includes at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision.

The data subject can exercise this right at any time by contacting the relevant controller.

(10) Right to lodge a complaint with a supervisory authority
Furthermore, without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if the data subject beliefs that the processing of personal data relating to him or her infringes this regulation.

(11) Right to an effective judicial remedy
Without prejudice to any available administrative or non-judicial remedy, including the right to lodge a complaint with a supervisory authority pursuant to Article 77 of GDPR, you have the right to an effective judicial remedy if you belief that your rights under this regulation have been infringed as a result of the processing of your personal data in non-compliance with this regulation.

Using script libraries (Google Web Fonts)

In order to render our content correctly and graphically appealing across browsers, we use fonts libraries on this website (“Google Fonts”) from the following provider: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (https://www.google.com/webfonts/). Google web fonts are transferred to the cache of your browser to prevent multiple loading. If the browser does not support Google web fonts or prohibits access, content will be displayed in a standard font.
The call of script libraries or font libraries automatically triggers a connection to the operator of the library. It is theoretically possible – but currently also unclear whether and if so, for what purposes – that operators of such libraries collect data.
The privacy policy of the library operator Google can be found here: https://www.google.com/policies/privacy/

Processors

We use external service providers (processors), e.g. for shipping goods, newsletters or handling payment. Separate data processing orders have been completed with the service providers to guarantee the protection of your personal data.

We cooperate with the following service providers:

Kaundvau GmbH, Weiherstraße 9, 75173 Pforzheim

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